Thank You for Your Participation!
Below you will find the information to assist you in your planning for this event
Digital Summit Portland
June 11-12, 2019
Venue
Digital Summit Portland
June 12-13, 2018
Oregon Convention Center (Portland Ballroom, Level 2)
777 NE Martin Luther King Jr Blvd
Portland, OR 97232
(503) 235.7575
www.oregoncc.org
Projected Attendance
1,100+
The deadline to register event passes is Wednesday, June 5 at 5:00pm ET
- Please contact your Account Manager for the link to register your allotted Sponsor passes.
- The quantity of Sponsor passes is determined in your sponsorship agreement. Please contact your Account Manager if additional passes are needed.
- All onsite team members must be registered for a Sponsor pass. If there are surplus / unused Sponsor passes, they can be used to register partners, customers, prospects, etc.
- Complimentary pass substitutions are permitted until Friday, June 8 at 5:00pm ET by emailing Help@techmediaco.com
- Onsite substitutions may incur a $25/pass change fee.
| Platinum & Gold Level | Silver Level | Bronze Level |
| One 6’ draped table with 2 chairs | One 6’ draped table with 2 chairs | One 6’ draped table with 2 chairs |
| 10’ linear space (width) | 8’ linear space (width) | 6’ linear space (width) |
| Exhibit depth is 6 to 10 feet (confirmed during set-up)* |
Exhibit depth is 6 to 8 feet (confirmed during set-up)* |
Exhibit depth is 6 to 8 feet (confirmed during set-up)* |
| Complimentary WiFi | Complimentary WiFi | Complimentary WiFi |
| Lunch on Day 2 | Lunch on Day 2 | Lunch on Day 2 |
| Exhibit Location: Ballroom Prefunction | Exhibit Location: Ballroom Prefunction | Exhibit Location: Ballroom Prefunction |
* All sponsor table locations and spacing will be confirmed during setup.
Please note:
- To expedite your set-up, please let your Account manager know if you do not want to the 6’ table and chairs included with your exhibit space.
- To maintain consistency for all sponsors and the audience experience, custom booth carpet / special floor covering in sponsor exhibit space is prohibited.
- Electrical outlets, extension cords, and power strips are not included or guaranteed with your exhibit space. If electricity is needed, it is advised that you advance order these items (see Optional Services section below).
- Wall hangings are not permitted by the venue.
- All marketing must stay within the confines of your designated exhibit space. Marketing of any kind outside your designated exhibit space is strictly prohibited.
- All attendees, speakers, sponsors, booth staff, etc. are required to wear & display name badges during onsite event hours.
- The use of drones, audio speakers, microphones, megaphones, fog machines, helium balloons, glitter, large virtual reality displays, costumes, masks, and animals (other than certified service animals) are never permitted at the event. It is strongly advised to alert your Account Manager of any unique promotions & displays planned for your exhibit area.
- Digital Summit staff will be available to assist with complimentary box storage during the event.
Setup Times
Day 0 – Monday, June 11 | 3:00 pm – 5:00 pm
Day 1 – Tuesday, June 12 | 7:30 am – 11:30 am
- Sponsor set-up should be complete and fully staffed by 11:30 am on Day 1
- Approximately 500 attendees will be onsite for the Pre-Conference from 8:30 am to Noon. Exhibit staffing during this time is optional.
Teardown Times
Day 2 – Wednesday, June 13 | 5:30 pm – 7:00 pm
- Early breakdown will not be permitted.
- Please alert your Account Manager to your setup/teardown plans so we can assist in making the process as smooth as possible.
It is recommended that items be hand-carried to the event, whenever possible. Below you will find the inbound and outbound shipping information as it pertains to Digital Summit Portland 2018.
Arrival Shipping
Digital Summit has arranged for freight to ship directly to our decorator, DWA Trade Show and Exposition Services.
Sponsors can choose to ship to their hotel, etc. and hand carry exhibit materials to the venue for setup
- Shipments must be scheduled to arrive on the following dates:
June 7 to June 8. - Loading Dock Hours are Monday – Friday 8:00 am – 4:00 pm
- Digital Summit and DWA Trade Show and Exposition Services do not accept liability for any packages. The shipper is responsible for insuring its property for loss or damage
- Please complete this form for all items shipped to DWA.
Please label all packages:
DIGITAL SUMMIT PORTLAND
YOUR COMPANY NAME
C/O DWA Trade Show & Exposition Services
6700 NE 59th Place
Portland, Oregon 97218
Please note number of packages on each box when sending multiple items: 1 of 5, 2 of 5, etc.
Be sure to clearly print Exhibiting company name on the outside of all packages.
Crated and/or Skidded Materials
SHIPMENT WEIGHT X RATE/100 LBS. = $52
Minimum Charge $104 per shipment
Small Package Shipments
Round trip rates, per shipment. Limited to 50 lbs. per shipment, per delivery. Cartons and envelopes received without documentation will be delivered without guarantee of piece count or condition. Includes FedEx and UPS shipments.
Small Packages/Max. 50 lbs. per shipment (first carton)
First carton $34.00
Each additional carton $9.00
Minimum Charge $104.00 per shipment
- If your freight remains at the Exhibit Site at the end of the show, there will be a charge of $12.50 per cwt with a minimum fee of $125.00 for DWA to return your freight to its warehouse. In addition, there may be a fee for storage. It is the exhibitor’s responsibility to arrange for freight pickup from DWA’s warehouse.
- Shipments that are properly labeled will be delivered to your table during set-up.
- Packages that arrive after July 7, will be subject to additional fees.
Outbound Shipping
DWA Trade Show & Exposition Services will be handling outbound shipments. Shipments must be scheduled directly with your courier for pickup from the address below. Outbound shipments will be charged $125 per shipment.
YOUR COMPANY NAME
DWA Trade Show & Exposition Services
6700 NE 59th Place
Portland, Oregon 97218
- Be sure to have each item labeled and ready to ship
- Loading Dock hours for scheduled pick ups are Thursday, June 14 – 8:00 am – 4:00 pm
- The Digital Summit team will have some blank FedEx and packaging tape onsite for last minute needs. The Event Registration Desk is also available to print prepaid shipping labels until 3:00 pm on Day Two.
Monitor Rental
Digital Summit has a limited inventory of TV monitors for rent on a FCFS basis. Orders are required at least 10 days pre-show with your Account Manager.
- Electrical Service Required: Please be sure to order an electrical drop for your exhibit space to power the monitor (See Optional Services section above)
- In fairness to all exhibitors, the monitor must remain in the back of your exhibit space and audio sound is prohibited.
- Monitors are compatible with HDMI and USB cables. Be sure to bring appropriate cables to connect your computer to the monitor.
Monitor Rental Pricing:
- $100 24″ monitor (table-top display)
- $300 40″ monitor (floor based stand mounted on 56″ post for horizontal or vertical display)
- $425 55″ monitor (floor based stand mounted on 56″ post for horizontal or vertical display)
- $550 65″ monitor (floor based stand mounted on 56″ post for horizontal or vertical display)
Electrical
Electrical service is not provided with your exhibit space. To order an electrical drop for your sponsor table, please click here by May 28, to arrange and pay for service.
Electrical service is $104. It is strongly recommended that you bring your own power strip and extension cord to avoid rental fees from the in-house electrical provider.
Hard Wire Internet
The venue will have complimentary WiFi. If you wish to have dedicated hardline internet service, please click here to arrange and pay for service. Hardline internet service is $400 for the event.
Show Decorator
Digital Summit has contracted with DWA Trade Show and Exposition Services as our official Show Decorator. Should you wish to rent specialty furniture, etc. for your exhibit space please contact our decorator. When placing an order please place TBD in the booth number location.
10-15 minute breaks between sessions (see agenda)
Day 1: Tuesday, June 12
- 12:00 pm – 1:15 pm, Main Conference Attendee Arrivals
- 5:15 pm – 6:30 pm, Opening Cocktail Reception
Day 2: Wednesday, June 13
- 7:30 am – 8:30 am, Morning Coffee Networking
- 10:30 am – 11:00 am, Morning Networking Break
- 4:45 pm – 5:30 pm, Closing Cocktail Reception
The Digital Summit Team will do our best to accommodate your needs but may not have the manpower, technology, or ability to customize beyond reasonable expectations. In addition, we are always at the mercy of the venue’s existing infrastructure and fire code regulations.
It is the responsibility of the sponsor to provide ALL necessary materials for your exhibit area including: laptops/PC’s, monitor cables adapters, hardware, presentations, demos, swag, backdrops, staffing, and any other personalized/branded materials.
You’ve invested a lot to be a sponsor and the Digital Summit team want your experience to be the best. We provide the most qualified and engaging audience of any digital marketing conference and you are the face of your organization while onsite. Make the most of it! Digital Summit optimizes the sponsor exhibit area to maximize the exposure you receive. Our combined decades of experience and hundreds of events have yielded some best-practices and observations including:
- Be engaging and approachable – put the mobile devices and laptops down and initiate audience conversations.
- Come out from behind the table and invite the audience into your space.
- Introduce yourself and engage the attendee about their business and organizational role.
- Collect business cards, and/or scan badges – these are your golden leads! Each Digital Summit can yield hundreds of leads representing weeks of cold-calling.
- Offer a giveaway – everyone loves free stuff. Put your logo in the hands of your future customer and they will remember you.
- Have Fun! You’re out of the office, seeding the pipelines with qualified relationships, and meeting your next business partner in person! What’s better than that?
Sponsors are permitted to hold raffles, grand prizes and the like only with advanced approval from Show Management. Please contact your Account Manager to discuss and ensure compliance with local, venue, and show management regulations.
As a service to sponsors, Digital Summit has secured extensive supplier discounts for any promotional items (pens, tee-shirts, general giveaways, etc.) to elevate your onsite & year-round branding and ROI. Contact your Account Manager for information or use the link below to contact Swagchimp directly. Be sure to reference your Digital Summit sponsorship to receive special rates.
Please Note: Digital Summit does NOT work with any third party to coordinate hotels. You will be directed to a link to book your room directly at the event hotel. Sponsor contact information is not shared with a third party, nor should any of our event hotels be contacting you to book your rooms. Anyone who does so, is a scam.